Connect feedback to the goal
Explain how a proposed change would better serve the project goal or the people using the result.
Describe the issue first
Share what is difficult or unclear before suggesting a solution. This leaves room for the team to explore different approaches.
Group related comments
Collect feedback into a single, organised response. Resolve conflicting requests before passing them to the team.
Keep a record of decisions
Confirm agreed changes in writing so everyone works from the same direction.